Adding a list web-part from another site

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Sometimes there might be a need to insert the list view web-part on another site in SharePoint. By default, you can insert lists and document libraries to pages just in scope of one site but today I would like to show you how you can put the list or doc library from a parent site or a subsite to another page.

Important! The method described here will work just in the scope of one site collection.
Also, you should have access to the root site collection site.

So, let's review step by step guidance on how to add a list web-part to another site:

1. First step

  • Open the list or document library you would like to insert to another site in the browser
  • Click on List tab
  • Click on "Edit List"
  • Sharepoint Designer will be opened
Edit List

2. Second step

  • In SharePoint Designer right click on the list view you would like to display on another site and choose "Edit in Advanced mode".
Edit View
  • In the top ribbon of SP Designer click on the "Insert tab"
  • Click on the "Data View" and choose the same list/library you are working with
    In my case, it's "Property Master List" list
Insert Data View
  • After you added a data view you will see that there are 4 green tabs were added to SP Designer top ribbon
  • Click on the "Web Part" tab and choose "To site gallery"
Export Web Part
  • Name your web-part with the name convenient for you, set properties if needed and click "Ok"
Create Web Part
  • Click "Yes" for the appeared prompt

3. Third step

  • Go to the site where you want to insert the list view web-part (remember it should be the same site collection where the source site located)
  • Edit the page where the list web-part should be placed and click on "Add web-part" if you user web-part page or click on "Insert" tab and "Web-part" button if you are on Wiki page
Insert Web Part
  • You will see the list of available web-parts.
  • Click on "Miscellaneous" category and find the list view web-part you created.
  • You can add it to the page
  • All DONE!
Insert WebPart To Page

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4 thoughts on “Adding a list web-part from another site”

  1. Followed all steps on our SP Online; on third step after select de new WebPart from the Miscellaneous error shows

    “El archivo importado no es válido. Compruebe que se trata de un archivo de descripción de elementos web (*.webpart o *.dwp) y que su contenido XML es correcto.”

    “The imported file is invalid. Verify that this is a web part description file (* .webpart or * .dwp) and that its XML content is correct.”

    Any ideas?

    1. Hello Gerardo,

      On a 2nd step at the end where you provide the name of the web-part check the ‘Set properties’ button and see what properties your web-part has. It might be the issue there.
      Also, you might try to follow all steps one more time and create a new web-part with a different name.

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